California Environmental Reporting System (CERS)
Please do not forget to do your Annual Review/Certification in CERS as required by HSC 6.95 25508(a)(1), 25508.2, City Ordinance 1157 Sec.5001.5.3 Electronic Reporting. Businesses shall review and electronically certify that the business plan is complete and accurate on or before the annual due date of March 1st. On an ongoing basis, electronically submit and certify the business plan annually on or before the annual due date. Please select the following link for help on how to complete the annual review and certification submittal if there have been no changes, HMBP No Change Submittals If there have been changes to the business plan follow the same procedures to log in and make the appropriate changes and select Submit when finished. An email will be sent to your regulators notifying them of the new submittals.
When completing the CERS Facility Information, include the North American Industrial Classification System (NAICS) number. This is located on the Business Owner/Operator Identification page.
The Facility Site Plan Template (WORD) under Title 19, Appendix 4 is required to have a map of the facility using the standard grid, as well as all of the following:
- Site Layout
- Scale of map
- Site Orientation (north, south, etc.)
- Loading areas
- Adjacent streets
- Internal roads
- Storm and sewer drains
- Adjacent property use
- Locations and names of adjacent streets and alleys
- Access and egress points and roads
- Emergency shutoffs
- Location of each storage area
- Location of each hazardous material handling area
- Location of emergency response equipment. For example, equipment for fire suppression, approach and mitigation, protective clothing, medical response, etc.
Turning in a Facility Site Map
The facility site map can be printed, drawn by hand, scanned into an electronic document and uploaded electronically into CERS. Below is the Fire Department Site Plan and Legend in Publisher which is software included in Microsoft Office Suite. The original picture was taken from Google Earth and saved. The picture was then opened in Publisher. Please copy the grid, text boxes, and legends from the fire department site plan to create your own. Save as a .pdf file and upload it to CERS with the required elements.
- Fire Department Site Map in Publisher (PUB)
- Site Plan Legend in Publisher (PUB)
- Fire Department Site Map (PDF)
- Site Plan Legend (PDF)
- Emergency Response Contingency Plan (PDF)
- Mitigation, prevention, or abatement of hazards to persons, property, or the environment
- Identification of areas of the facility and mechanical or other systems that require immediate inspection or isolation because of their vulnerability to earthquake related ground motion
The Employee Training Plan under Title 19, Section 2732
The business plan shall include an employee training program which is reasonable and appropriate for the size of the business and the nature of the hazardous materials handled. The training program shall take into consideration the responsibilities of the employees to be trained. The training program shall, at a minimum, include:
- Methods for safe handling of hazardous materials
- Procedures for coordination with local emergency response organizations
- Use of emergency response equipment and supplies under the control of the handler
- All procedures required by Section 2731 of this Article
A training plan for hazardous materials can be found on the last page of the Emergency Response Contingency Plan document. The business plan shall include provisions for ensuring that appropriate personnel receive initial and refresher training.
Please see the free training called Global Harmonization Systems (GHS) located on the left hand side of this page. The training is required by Cal Osha and covers, pictograms, personal protective equipment and Safety Data Sheets (SDS).
Employee training must be documented and available for review during an inspections. This is an example training document per employee for hazardous waste and emergency response. Employee Training Documentation (DOC) You can make your own employee training documentation by adding all topics covered during the training at the top and have the employees signature and date of training below.
Remember, we will not be able to see that you have submitted your information until you finalize the process by completing the electronic submission.
Whether or Not to Apply for CERS
The Facility Organization form (PDF) will explain if your businesses should apply for a CERS Organization. The State is requesting that businesses / organizations with multiple California facilities regulated by more than 1 CUPA (typically different counties) provide a list of users and facilities to CERS. This will create a single CERS Organization which can be managed by 1 or more users identified and managed by the business / organization.